POSITION ANNOUNCEMENT
ARTS COUNCIL OF GREATER LANSING

MISSION STATEMENT:

The Arts Council of Greater Lansing exists to support, strengthen and promote arts, culture and creativity in the Capital region.

PAY RATE:

Part-time, hourly position. Approximately 30 hrs/week. $16/hour.  

WORK SCHEDULE:

Position is part-time with some flexibility (up to 30 hrs per week) during open hours: Monday – Friday, 9 a.m. – 5.p.m. Some work outside of normal business hours is required.  

COVID-19 Considerations:

As the COVID-19 pandemic continues to impact the world, it is our responsibility to help keep our employees, members and communities healthy and safe. At the Arts Council, we are adhering to CDC, state and local orders with regard to COVID-19. We are a COVID-cautious employer, and our team is currently working remotely with occasional office visits.

ORGANIZATIONAL OVERVIEW:

The Arts Council of Greater Lansing has been a leading voice for arts and culture in the Greater Lansing region since 1965 providing direct support to hundreds of artists and arts and cultural organizations located in Ingham, Eaton and Clinton counties. The Arts Council's role is to support and promote the work of its constituents by assisting them in the growth and development of their artistic practice, financial stability and accessibility.

In addition to the support the Arts Council provides its constituents, the agency also provides community arts leadership by actively engaging with area business and civic leaders to ensure that the arts play a vital role in economic development, placemaking, community revitalization and quality of life.

WORK ENVIRONMENT:

Working with the Arts Council, you are part of a team that is welcoming and supportive, all bonded by the love, respect and value we place on the role of artists and arts and culture in general in our community. The Arts Council recruits, employs, trains, compensates and promotes without regard to

race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status. We are fully focused on equality and believe deeply in diversity and every fascinating characteristic that makes us different.

This is currently a virtual position with a laptop provided; however, occasional visits to the office are required. Some light local travel to run errands may also be required. Moderate physical activity such as walking, standing and light lifting is involved in many daily activities.

JOB SUMMARY:

The Administrative Assistant will perform clerical, administrative and reception tasks while serving as a brand ambassador for our mission to “support, strengthen and promote arts,  culture and creativity in the Capital Region.” The ideal candidate will be responsible, take initiative, multitask with ease and work well as part of a team. The Administrative Assistant will clearly and personably communicate with stakeholders, including but not limited to Board, staff, interns, donors, sponsors and members.

We are seeking a polished professional, passionate about their work, who enjoys working with people, creatively solving problems and working collaboratively toward real change. The Administrative Assistant will report to the executive director using strategically-aligned organizational goals for capacity building: increasing revenue through contributions, grants, memberships and sponsorships.  

ESSENTIAL DUTIES AND RESPONSIBILITIES OF ADMINISTRATIVE  ASSISTANT:

Administrative

Manage the donor and member management database.

  • Manage meeting and event scheduling for staff and committees.
  • Support the executive director in board governance.
  • Manage incoming calls, inquiries and emails from the general public, directing them to the right staff member.
  • Manage bulk mailings.
  • Update assigned portions of the Arts Council website.
  • Coordinate distribution of Arts Council fliers and brochures.
  • Attend Arts Council staff meetings and events as assigned.
  • Schedule and maintain calendar for those wishing to use the Business Resource Center.

Financial Administration

  • Responsible for equipment purchasing, leasing and maintenance, including copy machine, fax machine, postage machine and computers
  • Assist in creating reports for bookkeeper and running deposits.
  • Order office and cleaning supplies.
  • Authorize appropriate payment for services and code invoices. 

Membership and Contributions

  • Process membership renewals and advancement of membership by researching prospective members.  
  • Responsible for processing and acknowledging all gifts/donations/sponsorships. 
  • Support the executive director in fund development management.

Events

  • Produce registration mechanisms, track attendee records up to and on the day of events.
  • Process sponsorships and ticket sales for events.
  • Generate and organize name tags.
  • Day-of registration table tasks.
  • Work with other staff to purchase and set up supplies, food and beverages.

Individual talents will be noted during the interview phase and this job summary may be modified based on those personal qualifications. This is not an all-encompassing list of job duties.

REQUIREMENTS:

Qualified applicants should be (please provide examples of these in your application materials): 

  • Passionate about the arts
  • Expert communicator with developed interpersonal and customer service skills 
  • Skilled in problem-solving with a “can-do attitude” required for nonprofit administration 
  • Motivated by high-quality standards 
  • Capable of working independently and proactively to meet deadlines
  • Skilled at working with team members to meet the strategic objectives of the organization
  • Very detail-oriented and organized with evidence of improving systems and procedures 
  • Accomplished in prioritizing, delegating and multitasking
  • Technologically adept in Microsoft Office Suite: Word, Excel and PowerPoint 
  • Familiar with Adobe Acrobat 
  • Experienced in professional settings with at least two years of relevant work such as volunteer coordination, customer service, hospitality, administration or similar field
  • Experienced in database management, donor-tracking or similar software 

Preferred qualifications: 

  • Relevant post-secondary experience or degree(s) 
  • Proficient in website management, or desire to be trained
  • Creative background including but not limited to academic or professional arts experience 

APPLY:

To apply, email a cover letter and resume to meghan@lansingarts.org with “Administrative Assistant Position” in the subject line. No unsolicited inquiries, please. Job is posted until filled. Applications received by 5 p.m., Friday, Sept. 16, 2022, will receive priority.